Executive Assistant, Product >; Partner Marketing - New York

Compensation

: $74,070.00 - $127,920.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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OVERALL SUMMARY:

HBO Executive Assistant provides administrative support to 2 Vice Presidents, within the Distribution Product and Partner Marketing teams.The EA will serve as an integral member of the Distribution Marketing department with daily administrative tasks.Additionally, this EA will be assist in ongoing marketing support across the various teams.

PRIMARY RESPONSIBILITIES:
  • Provide general administrative support to VPs. Answer phones, maintain calendars, schedule meetings, arrange travel, prepare expense reports and general filing and organization, etc.
  • Coordinate and schedule department-wide meetings and events.
  • Assist the Product and Partner Marketing teams in aspects of campaign and project management (e.g., development of presentations, photo and footage requests, routing materials through Legal etc.) video asset management, event management and tracking and analysis of campaign performance.
  • Ensure meeting arrangements are completed accurately and include all appropriate materials, conference /video call set-up and catering services if required. Ensure quality, consistency and timeliness of all meeting or event deliverables and communication.
  • Budget management including; reconcile the assigned budget lines on a monthly basis, including re-classing and shifting of funds to other projects
  • Other ad-hoc and ongoing projects as assigned.
  • Understand the business objectives of HBO and Cinemax and its affiliates by maintaining familiarity with and an understanding of the industry landscape.
  • SKILLS REQUIRED:
    Budget Tracking
  • Knowledge of standard accounting principles at a minimum.
  • Ability to track and monitor budget spending carefully.
  • Develop close and productive working relationship with the AMA. Attend budget management meetings, fully prepared to report on current financial status of the Team budget.
  • Aptitude and Competence
  • Demonstrate a high degree of organization and planning skills.
  • Manage assignments and meet deadlines with minimal supervision.
  • Demonstrate great attention to detail and accuracy.
  • Demonstrate proficiency with Word, Excel, and PowerPoint (and/or similar presentation programs).
  • Demonstrate thorough knowledge of internal applications once trained.
  • Make independent decisions within guidelines.
  • Demonstrate facility with juggling multiple assignments simultaneously without becoming easily overwhelmed.
  • Team Membership
  • Demonstrate support for the team through enthusiasm and a positive attitude.
  • Show a willingness to accept extra work assignments when needed.
  • Be able to work collaboratively with team, other office co-workers, and NY corporate contacts.
  • Adaptability to Change
  • Adapt quickly to changes in the position, the marketplace, and the organization.
  • Show a willingness to try new methods and applications when necessary.
  • Problem Solving
  • Demonstrate an ability to break down a problem into smaller, manageable parts.
  • Take initiative in completing assignments, solving problems, and seeking solution.
  • Prioritize and manage more than one problem at a time.
  • Make progress on assignments independently when team members are unavailable for direction.
  • Communication Skills
  • Must be capable of clear verbal and written communications.
  • Must listen well to suggestions and ideas of others.
  • Must be responsive and available via Outlook, phone and in the office.

  • Professionalism, Standards and Ethics
  • Demonstrate the ability to work well with team members and other departments with professionalism.
  • Strive to demonstrate adherence to the highest professional standards and ethics.
  • Exhibit a professional and courteous attitude during interactions with team members, co-workers, and affiliates at all times.
  • REQUIREMENTS:
  • Bachelor?s degree required.
  • 2+ years of work experience preferred.
  • Must be proficient with Microsoft Office, especially Outlook, Excel and PowerPoint
  • * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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